Industries
Construction contractors
Multi-site contractors running procurement, stores, subcontract, RA billing and plant across live projects — with approvals that match how the organisation actually signs.
The day it goes wrong
It is the 28th. The RA bill has to reach the client, and the quantities exist in three places: the site engineer's measurement sheet, a photograph of the joint measurement on somebody's phone, and a spreadsheet that is still being updated. At the same time a vendor is at the gate with material nobody raised an indent for, and the store keeper accepts it — because sending the truck back costs a day the programme does not have.
None of that is a discipline problem. It is what happens when the transactions that run a project live in different places — so the control has nowhere to sit.
The words you already use
These are transactions in the product, not fields we mapped onto it afterwards.
- Indent
- Purchase order
- Gate pass
- GRN
- Issue slip
- Internal transfer
- BOQ
- RA bill
- Joint measurement
- Certification cut
- Retention
- Work order
- Work done
- Hire log sheet
Pain areas
Pick the one that is costing you most
Each one names what it actually costs, what changes, and the transactions that do the work — so you can judge the mechanism rather than the promise.
Indents and approvals still move on WhatsApp and paper
What it costs you
The purchase gets committed before anyone checks stock or budget. By the time finance sees it the material is already on site, and the argument becomes who approved it — with nothing on record that can answer.
What changes
The indent becomes a transaction. It routes on budgeted quantity and stock in hand, so the check happens before the commitment rather than after the delivery, and the whole chain carries timestamps and comments.
The transactions that do it
What we would switch on first
Procurement and stores first
Indent, purchase order, gate in, GRN and issue. It is where uncontrolled commitment turns into cost, and it produces the consumption data that makes billing and finance trustworthy in the next phase.
In production
A contractor in Gujarat runs more than 25 sites on this backbone.
Reference conversations can be arranged once a fit is established.
Next step
Bring the project that is giving you the most trouble.
We would rather walk one difficult project than demonstrate a clean one. Bring its indents, its approval levels and its billing terms, and we will run them through the cycles you have just read about.
- 1
You send a note
Two lines on your projects and where control leaks today. No form marathon — the optional fields exist only to make the first call sharper.
- 2
A 20–40 minute walkthrough
We narrate the Procurement to Pay cycle against how you actually work. It is your process on the screen, not a feature tour.
- 3
A written recap
Scope, edition fit and what a sensible first phase would cover — in writing, so you can circulate it internally.
Walk it on your project
Tell us which of the pain areas above sounds most like your week and we will lead with that one.
Request a walkthroughNo obligation and no procurement process to start a conversation. If the fit is wrong we will say so on the first call.